Board of Directors Feb 8th Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

MINUTES OF THE BOARD OF DIRECTORS MEETING
SOUTH RIDING PROPRIETARY
February 8, 2018 6:00 pm

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on February 8, 2018.
ATTENDEES:
Scott Fisher, President
Estee LaClare, Vice President
Kevin Ubelhart, Treasurer
Gary Smith, Secretary
Meggan Walker, Director
Karen MacDowell, Director
Kip Lowe, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Steve Larkin, Director

CALL TO ORDER
Mr. Fisher called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Estee LaClare MOVED and Meggan Walker SECONDED to adjourn Open Session and convene into Executive Session at 6:01 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Estee LaClare MOVED and Meggan Walker SECONDED to adjourn Executive Session and convene into Open Session at 6:47 pm.
The motion PASSED unanimously.


MATTERS FOR BOARD DECISION

Meeting Minutes
Gary Smith MOVED and Karen MacDowell SECONDED to approve the minutes from the January 4, 2018 meeting as presented. The motion PASSED (5-0-1).

Executive Session Items
Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve a partial waiver of fees with stipulations regarding Action Item 6.1 as discussed in Executive Session.
The motion PASSED (5-0-1).

Kevin Ubelhart MOVED and Meggan Walker SECONDED to approve a waiver of fees regarding Action Item 6.2 as discussed in Executive Session.
The motion PASSED (5-0-1).

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to deny a waiver of fees regarding Action Item 6.3 as discussed in Executive Session.
The motion PASSED (5-0-1).

Open Session Items

Karen MacDowell MOVED and Estee LaClare SECONDED to appoint Fazal Mahmood to the Website & Technology Committee. The motion PASSED unanimously.

Gary Smith MOVED and Karen MacDowell SECONDED to accept the resignations of Ted Lange effective immediately. The motion PASSED (5-0-1).

Gary Smith MOVED and Karen MacDowell SECONDED to appoint Kip Lowe to the Board of Directors to fill the vacancy created by the resignation of Ted Lange, to serve through May 2019, the remained of Ted’s term of office. The motion PASSED unanimously.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Meggan Walker MOVED and Estee LaClare SECONDED to adjourn at 7:44 pm.
The motion PASSED unanimously.

Respectfully Submitted by: Wendy W. Taylor