Board of Directors March 1st Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.
ATTENDEES:
Scott Fisher, President
Estee LaClare, Vice President
Kevin Ubelhart, Treasurer
Gary Smith, Secretary
Karen MacDowell, Director
Kip Lowe, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
Laydy Reyes, Community Resource Coordinator
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Steve Larkin, Director
Meggan Walker, Director

CALL TO ORDER
Mr. Fisher called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Karen MacDowell MOVED and Estee LaClare SECONDED to adjourn Open Session and convene into Executive Session at 6:00 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Karen MacDowell MOVED and Estee LaClare SECONDED to adjourn Executive Session and convene into Open Session at 7:00 pm.
The motion PASSED unanimously.

MATTERS FOR BOARD DECISION
Meeting Minutes
Gary Smith MOVED and Karen MacDowell SECONDED to approve the minutes from the February 8, 2018 meeting as presented. The motion PASSED unanimously.

Executive Session Items
Kevin Ubelhart MOVED and Estee LaClare SECONDED to accept the write-off of fees as recommended by our attorney with regards to Action Item 6.1 as discussed in Executive Session.
The motion PASSED unanimously.

Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve a partial waiver of fees regarding Action Item 6.2 as discussed in Executive Session.
The motion PASSED unanimously.

Open Session Items
Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve the Town Green Stage bid to Brightview in an amount up to $250,000 as discussed in Executive Session. The motion PASSED unanimously.

Estee LaClare MOVED and Karen MacDowell SECONDED to accept the recommendation of the Recreation and Grounds Committee and approve the 2018 Pool Schedule as presented. The motion PASSED (5-0-1) Mr. Lowe abstained.

Estee LaClare MOVED and Karen MacDowell to accept the recommendation of the Recreation and Grounds Committee and approve the 2018 Tennis Schedule and Guidelines as presented. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve a $300,000 reallocation in surplus operating funds to the capital fund after the 2017 audit has been completed and accepted.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Karen MacDowell MOVED and Estee LaClare SECONDED to adjourn at 7:55 pm.
The motion PASSED unanimously.

Respectfully Submitted by: Wendy W. Taylor