Board of Directors May 3rd Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.

ATTENDEES:
Scott Fisher, President
Estee LaClare, Vice President
Kevin Ubelhart, Treasurer
Gary Smith, Secretary
Karen MacDowell, Director
Meggan Walker, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Kip Lowe, Director
Steve Larkin, Director

CALL TO ORDER
Mr. Fisher called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Estee LaClare MOVED and Meggan Walker SECONDED to adjourn Open Session and convene into Executive Session at 6:00 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Estee LaClare MOVED and Meggan Walker SECONDED to adjourn Executive Session and convene into Open Session at 6:56 pm.
The motion PASSED unanimously.

MATTERS FOR BOARD DECISION

Meeting Minutes
Gary Smith MOVED and Karen SECONDED to approve the minutes from the April 3, 2018 meeting as presented. The motion PASSED unanimously.

Executive Session Items
Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve a partial waiver of fees with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve a waiver of fees with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve a partial waiver of fees with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.4 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.5 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to deny a waiver of fees with regards to Action Item 6.6 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Estee LaClare SECONDED to approve a partial waiver of fees with regards to Action Item 6.7 as discussed in Executive Session. The motion PASSED 5-1-0.

Open Session Items

Gary Smith MOVED and Karen MacDowell SECONDED to appoint Norman Soles, Thomas Bellows and Paul Paolozzi to the Community Standards Committee for a one-year term. The motion PASSED unanimously.

Gary Smith MOVED and Meggan Walker SECONDED to reappoint Dave Smith to the Community Standards Committee for a one-year term. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve the bike track bid up to $180k as discussed in executive session. The motion PASSED unanimously.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Meggan Walker MOVED and Gary Smith SECONDED to adjourn at 8:20 pm.
The motion PASSED unanimously.

Respectfully Submitted by: Wendy W. Taylor