Board of Directors Oct 4th Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

MINUTES OF THE BOARD OF DIRECTORS MEETING
SOUTH RIDING PROPRIETARY
October 4, 2018 6:00 pm

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.

ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Kevin Ubelhart, Treasurer
Karen MacDowell, Secretary
Meggan Walker, Director
Kip Lowe, Director
Michael Hardin, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Steve Larkin, Director

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Karen MacDowell MOVED, and Gary Smith SECONDED to adjourn Open Session and convene into Executive Session at 6:02 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to adjourn Executive Session and convene into Open Session at 7:00 pm.
The motion PASSED unanimously.

MATTERS FOR BOARD DECISION
Meeting Minutes
Karen MacDowell MOVED, and Gary Smith SECONDED to approve the minutes from the September 6, 2018 meeting as presented. The motion PASSED unanimously.
Executive Session Items
Kevin Ubelhart MOVED, and Gary Smith SECONDED to approve a waiver of fees with stipulations with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Gary Smith SECONDED to approve a Motion for Relief from Stay with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a payment plan with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with regards to Action Item 6.4 as discussed in Executive Session. The motion PASSED unanimously.

Open Session Items

Kip Lowe MOVED, and Gary Smith SECONDED to appoint David Brent to the Neighborhood Watch Committee. The motion PASSED unanimously.

Karen MacDowell MOVED, and Kevin Ubelhart SECONDED to approve the 2019-2021 pool contract with High Sierra Pools as presented.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve the 2019 Budget as presented.

Karen MacDowell MOVED, and Meggan Walker SECONDED to approve the Priester’s Pond Pier as presented.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Meggan Walker MOVED and Karen MacDowell SECONDED to adjourn at 7:28 pm.
The motion PASSED unanimously.

Respectfully Submitted by: Wendy W. Taylor