Board of Directors Sept 6th Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.
ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Kevin Ubelhart, Treasurer
Karen MacDowell, Secretary
Meggan Walker, Director
Kip Lowe, Director
Michael Hardin, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Steve Larkin, Director

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Kevin Ulbehart MOVED and Meggan Walker SECONDED to adjourn Open Session and convene into Executive Session at 6:01 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Meggan Walker MOVED and Karen MacDowell SECONDED to adjourn Executive Session and convene into Open Session at 7:00 pm.
The motion PASSED unanimously.

MATTERS FOR BOARD DECISION

Meeting Minutes
Karen MacDowell MOVED and Gary Smith SECONDED to approve the minutes from the August 2, 2018 meeting as presented. The motion PASSED unanimously.

Executive Session Items
Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve a partial waiver of fees with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve a partial waiver of fees with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Gary Smith SECONDED to approve a waiver of fees with stipulations with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve a partial waiver of fees with regards to Action Item 6.4 as discussed in Executive Session. The motion PASSED unanimously.

Open Session Items

Gary Smith MOVED and Karen MacDowell SECONDED to appoint Pat Hess to the Community Standards Committee for a one-year term. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to approve the 2019 draft budget as presented for distribution.

Karen MacDowell MOVED and Gary Smith SECONDED to award the 2019-2021 Landscaping Contract to Brightview Landscape Services as discussed in Executive Session.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Karen MacDowell MOVED and Michael Hardin SECONDED to adjourn at 9:02 pm.
The motion PASSED unanimously.

Respectfully Submitted by: Wendy W. Taylor