Recreation and Grounds Committee Meeting September 21

Recreation & Grounds Committee

The meeting of the Recreation and Grounds Committee, held at Town Hall was called to order at 7:00 p.m. by the Board Liaison, Jeff Salmon.

Members Attending:  Donna Mines, Charlene Jones, Julie Abel and Bill Sullivan

Guests Attending:  Martin Graves (SRP), Dani Junkes (SRP), Jeff Salmon (BOD Liaison), Tamara Yaunches (LetSwim), Lynn Oliver (LetSwim), Kenny Lee (Resident), Sundar Natarajan (Resident) and Nag Naiduleila (Resident).

Members Absent:   Rick Lewis, Todd McFarland and Jill Sharif.

Resident Comments: Kenny Lee and Sundar Natarajan spoke about Tennis Court use times.  Wanted to discuss the use by the Tennis Pro and if he was actually allotted the amount of time on the courts that he has posted.

Approval of the Minutes:  Donna Mines moved to approve the August 2009 Committee Minutes as amended.  The motion was seconded by Bill Sullivan.  The motion passed unanimously.

Reports: 

Jeff  Salmon:

The Loudoun County Sheriff’s Dept (Capt. Leonard) came to the September BOD meeting and spoke to the Board about a new program they are initiating along with the SR Market place which entails making arrests of individuals who may be trespassing.  They requested the Board to participate in this program and sign over Power of Attorney to the sheriff’s office for this program.  The Board of Directors has decided not to participate in the program at this time and may revisit it at a later date.

Martin Graves:

Looking at refurbishing existing mailboxes with all PVC so the maintenance and upkeep are minimal going forward.
New street signs should be going up (replacing faded ones) in November & December.

Old Business:

  • Entrance sign for Braddock Road & Donovan Drive – Drawings have been completed along with one bid.  We are now soliciting two additional vendors for bids. 
  • Trail map – Operations staff working with website committee to get this put onto the SRP website.
  • Landscape working group – SRP staff will work on getting this together.
  • Tennis Courts – The courts are now playable during daylight hours.  The original electrician has been let go and we have hired a new one to complete the project.  Lights should be operational by next week. 
    The Gazebo mounts have been poured and now need to cure for two weeks prior to installing Gazebo.
  • Skate Plaza – The SPAM has been signed and is in with the final design.  There is now a memorandum of understanding between the county and South Riding Proprietary to be completed.  There are now two vendors to choose from California Skate Park Design Company or American Ramp Company.  Once chosen it should be 3-4 weeks until construction.

Donna Mines moved that the Board of Directors accept the recommendation of the Recreation and Grounds Committee and approve Sight Design Group #2 (California Skate Park) be the vendor of choice for the building of the Skate Park.  The motion was seconded by Bill Sullivan and passed unanimously.

  • Pool Operations Working Group – The working group met and discussed the 2010 pool schedule.  The working group recommended to the committee the following changes for 2010:
  • Swim team receive ½ hour additional time at Hyland Hills and Meadows pool.  It would change from 7:30am-10:00am to 7:30am-10:30am Monday-Friday at both pools.  Essentially giving the swim team an additional ½ hour at the tail end in the pool.  The pools would still be opening up to residents at 10:00 a.m. for their use.  Swim team would only take up half of the pool for that additional ½ hour.
  • Adult swim hours will continue as they were for 2009.  We will continue to advertise so as to make people aware that they are available.

Donna Mines moved that the Board of Directors accept the recommendation of the Recreation and Grounds Committee and approve the 2010 Pool Schedule as modified.  This would be subject to staff recommended alterations once the swim lesson provider is selected for 2010 along with any minor adjustments during the 2010 pool season to be done by staff.  The motion was seconded by Charlene Jones.  The motion passed 3-1 with Bill Sullivan abstaining. 

New Business:

Tamara Yaunches and Lynn Oliver of LetSwim Inc. gave a presentation to the group as a potential supplier of Swim Lessons in South Riding.   Two additional Swim Lesson providers will also give presentations to the committee.

Staff is in the process of soliciting three bids for the 2010 Pool Management Contract. 

Meeting adjourned: Donna Mines moved to adjourn the meeting at 9:10p.m. The motion was seconded by Bill Sullivan and passed unanimously.

Next meeting: Monday, October 19th at 7:00 p.m. at Town Hall.