Board of Directors April 4, 2019 Meeting Open Sess @ 7 pm - Exec Sess @ 6 pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.

ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Kevin Ubelhart, Treasurer
Karen MacDowell, Secretary
Kip Lowe, Director
Michael Hardin, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Meggan Walker, Director
Steve Larkin, Director

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Michael Hardin MOVED, and Karen MacDowell SECONDED to adjourn Open Session and convene into Executive Session at 6:01 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Gary Smith MOVED, and Karen MacDowell SECONDED to adjourn Executive Session and convene into Open Session at 6:58 pm.
The motion PASSED unanimously.

OPEN SESSION

MATTERS FOR BOARD DECISION

Meeting Minutes
Karen MacDowell MOVED, and Gary Smith SECONDED to approve the minutes from the March 7, 2019 meeting as presented. The motion PASSED unanimously.

Executive Session Items

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a payment plan with stipulations with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.4 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.5 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve a write off of fees with regards to Action Item 6.6 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to deny a waiver of fees with regards to Action Item 6.7 as discussed in Executive Session. The motion PASSED unanimously.

Open Session Items

Karen MacDowell MOVED and Gary Smith SECONDED to reappoint Renee Jaffee to the Community Standards Committee for a one-year term. The motion PASSED unanimously.


Karen MacDowell MOVED and Gary Smith SECONDED to appoint Jennifer Scott to the Recreation & Grounds Committee for a one-year term. The motion PASSED unanimously.

Karen MacDowell MOVED and Michael Hardin SECONDED to name the park located at the corner of Elk Lick & Center Streets “Veterans Park” as a result of a community survey. The motion PASSED unanimously.

Karen MacDowell MOVED and Gary Smith SECONDED  to accept the recommendation of staff to allow LCDSA to use SRP facilities for their 5k. The motion PASSED unanimously.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Michael Hardin MOVED, and Gary Smith SECONDED to adjourn at 8:01 pm.
The motion PASSED unanimously.

Respectfully Submitted by Wendy W. Taylor