Board of Directors Dec 6th Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.

ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Kevin Ubelhart, Treasurer
Karen MacDowell, Secretary
Meggan Walker, Director
Michael Hardin, Director
Kip Lowe, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Steve Larkin, Director

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Gary Smith MOVED, and Karen MacDowell SECONDED to adjourn Open Session and convene into Executive Session at 6:02 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Karen MacDowell MOVED, and Michael Hardin SECONDED to adjourn Executive Session and convene into Open Session at 6:48 pm.
The motion PASSED unanimously.

MATTERS FOR BOARD DECISION

Meeting Minutes
Karen MacDowell MOVED, and Gary Smith SECONDED to approve the minutes from the November 1, 2018 meeting as presented. The motion PASSED 6-0-1.

Executive Session Items
Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to deny a waiver of fees with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to deny a waiver of fees with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Open Session Items

Karen MacDowell MOVED, and Gary Smith SECONDED to approve the strategic plan as presented. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Karen MacDowell SECONDED to approve the Brightview Landscape bid not to exceed $40k as presented.

Gary Smith MOVED, and Karen MacDowell SECONDED to accept the recommendation of the Community Standards Committee and reappointed Pat Himes to the committee for a one-year term.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Kevin Ubelhart MOVED and Karen MacDowell SECONDED to adjourn at 7:45 pm.
The motion PASSED unanimously.

Respectfully Submitted by: Wendy W. Taylor