Board of Directors June 13, 2019 Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

MINUTES OF THE BOARD OF DIRECTORS MEETING
SOUTH RIDING PROPRIETARY
June 13, 2019 6:00 pm

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.
ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Michael Hardin, Director
Pat Himes, Director
Steve Pasquale, Director
Kip Lowe, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Steve Larkin, Director
Kevin Ubelhart, Treasurer

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Gary Smith MOVED, and Karen MacDowell SECONDED to adjourn Open Session and convene into Executive Session at 6:01 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Gary Smith MOVED, and Karen MacDowell SECONDED to adjourn Executive Session and convene into Open Session at 6:55 pm.
The motion PASSED unanimously.

OPEN SESSION

MATTERS FOR BOARD DECISION

Election of Officers:
President:  Mr. Smith 
Karen MacDowell nominated, and Michael Hardin SECONDED to appoint Mr. Smith as President. The motion PASSED unanimously.

Vice President: Ms. MacDowell
Michael Hardin nominated, and Gary Smith SECONDED to appoint Ms. MacDonald as Vice President. The motion PASSED unanimously.

Treasurer:  Mr. Ubelhart
Karen MacDowell nominated, and Gary Smith SECONDED to appoint Mr. Ubelhart as Treasurer. The motion PASSED unanimously.

Secretary:  Mr. Hardin    
Karen MacDowell nominated, and Gary Smith SECONDED to appoint Mr. Hardin as Secretary. The motion PASSED unanimously.

Appointment of Committee Board Liaisons – Mr. Smith moved that the following members of the Board of Directors be assigned as the liaison to the following committees:
Budget & Finance:  Mr. Ubelhart
Community Standards: Mr. Pasquale
Elections:   Mr. Himes
Neighborhood Watch:  Mr. Himes
Recreation & Grounds: Ms. MacDowell
Website & Technology: Mr. Hardin
Personnel:   Mr. Smith, Ms. MacDowell & Mr. Ubelhart
Communications:  Mr. Smith, Ms. MacDowell & Mr. Hardin

Meeting Minutes
Karen MacDowell MOVED, and Michael Hardin SECONDED to approve the minutes from the May 2, 2019 meeting as presented. The motion PASSED unanimously.

Executive Session Items

Karen MacDowell MOVED, and Pat Himes SECONDED to approve a waiver of fees with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to approve a partial waiver of fees with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Karen MacDowell MOVED, and Pat Himes SECONDED to approve a partial waiver of fees with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to approve a Motion for Relief from Stay with regards to Action Item 6.4 as discussed in Executive Session. The motion PASSED unanimously.

Open Session Items

Karen MacDowell MOVED, and Pat Himes SECONDED to accept Option 1 for the Cyber Insurance as discussed in Executive Session. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to accept the Rt 50 Landscape bid as discussed in Executive Session. The motion PASSED unanimously.

Karen MacDowell MOVED, and Pat Himes SECONDED and accepted the recommendation of the Community Standards Committee and appoint Andrea Arvalos as the Chair and Mark Pontello as the Vice Chair for a one-year term. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED and accepted the recommendation of the Community Standards Committee and appointed David Brent to the committee for a one-year term. The motion PASSED unanimously.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Michael Hardin MOVED, and Karen MacDowell SECONDED to adjourn at 7:42 pm.
The motion PASSED unanimously.

Respectfully Submitted by Wendy W. Taylor