Board of Directors March 7, 2019 Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.
ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Kevin Ubelhart, Treasurer
Karen MacDowell, Secretary
Kip Lowe, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Cooley LLP
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Meggan Walker, Director
Michael Hardin, Director
Steve Larkin, Director

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Karen MacDowell MOVED, and Gary Smith SECONDED to adjourn Open Session and convene into Executive Session at 6:01 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Gary Smith MOVED, and Kevin Ubelhart SECONDED to adjourn Executive Session and convene into Open Session at 6:58 pm.
The motion PASSED unanimously.

OPEN SESSION
Colleen Gillis, Cooley LLP – Addressed the board regarding development of a 16-acre parcel on Rt 50.
MATTERS FOR BOARD DECISION

Meeting Minutes
Karen MacDowell MOVED, and Gary Smith SECONDED to approve the minutes from the February 6, 2019 meeting as presented. The motion PASSED unanimously.

Executive Session Items

Gary Smith MOVED, and Karen MacDowell SECONDED to approve a waiver of fees with stipulations with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Gary Smith MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with stipulations with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Gary Smith MOVED, and Karen MacDowell SECONDED to approve a partial waiver of fees with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to grant a 45-day grace period to a resident found in violation of the governing documents regarding pets. Failure to comply in that timeframe will result in the suspension of recreational privileges as well as violation charges of $10/day up to 90 days retroactive to the hearing date being assessed to the homeowner account. The motion PASSED unanimously.
Open Session Items

Karen MacDowell MOVED, and Gary Smith SECONDED to approve the Owen Park Design with Playground Specialist not to exceed $373,000 from the reserve account as discussed. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to approve the Front Entrance survey with Brightview/RA Rice not to exceed $19,760 from the capital account as discussed. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to approve the Priester’s Pond Pier not to exceed $31,000 from the capital account as discussed. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to authorize legal expenses not to exceed $2,000 to attempt amendment of the supplementary declaration for section 3b thereby securing the authority to reserve parking.

Karen MacDowell MOVED, and Gary Smith SECONDED to approve the 2019 Pool schedule as presented. The motion PASSED unanimously.

Karen MacDowell MOVED, and Gary Smith SECONDED to approve the 2019 Tennis schedule as presented. The motion PASSED unanimously.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.

ADJOURN

Michael Hardin MOVED, and Karen MacDowell SECONDED to adjourn at 8:15 pm.
The motion PASSED unanimously.

Respectfully Submitted by Wendy W. Taylor