Board of Directors May 2, 2019 Meeting Open Sess @ 7 pm - Exec Sess @ 6pm

Board of Directors

A meeting of the South Riding Proprietary Board of Directors was convened at 42420 Unicorn Drive on this day.
ATTENDEES:
Estee LaClare, President
Gary Smith, Vice President
Kevin Ubelhart, Treasurer
Kip Lowe, Director
Michael Hardin, Director
MANAGEMENT PRESENT:
Wendy Taylor, PCAM, LSM, General Manager
Christine Bean, Director of Administration
Kristi Felouzis, Director of Community Standards
OTHERS PRESENT:
Various Residents
ABSENT:
Note: unanimous votes exclude absent Board members
Karen MacDowell, Secretary
Meggan Walker, Director
Steve Larkin, Director

CALL TO ORDER
Ms. LaClare called the meeting to order at 6:00 pm.
EXECUTIVE SESSION
Michael Hardin MOVED, and Gary Smith SECONDED to adjourn Open Session and convene into Executive Session at 6:01 pm to discuss owner obligation, covenants matter, contracts, and matters related to attorney/client privilege and personnel.
The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Gary Smith SECONDED to adjourn Executive Session and convene into Open Session at 6:55 pm.
The motion PASSED unanimously.

OPEN SESSION

MATTERS FOR BOARD DECISION

Meeting Minutes
Gary Smith MOVED, and Michael Hardin SECONDED to approve the minutes from the April 4, 2019 meeting as presented. The motion PASSED unanimously.

Executive Session Items

Kevin Ubelhart MOVED, and Kip Lowe SECONDED to approve a partial waiver of fees with regards to Action Item 6.1 as discussed in Executive Session. The motion PASSED unanimously.

Kevin Ubelhart MOVED, and Kip Lowe SECONDED to deny a waiver of fees with regards to Action Item 6.2 as discussed in Executive Session. The motion PASSED unanimously.

Gary Smith MOVED, and Michael Hardin SECONDED to accept the exterior modification application as presented, overturning the Community Standards decision with regards to Action Item 6.3 as discussed in Executive Session. The motion PASSED unanimously.

Open Session Items

Michael Hardin MOVED and Gary Smith SECONDED to adopt Policy Resolution #2019-2 and the accompanying Licensing Agreement for parking in Section 3B as presented. The motion PASSED unanimously.

Gary Smith MOVED and Kevin Ubelhart SECONDED to adopt Policy Resolution 2001-4, Revised May 2, 2019 as presented. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Gary Smith SECONDED to approve the 2018 Audit as presented. The motion PASSED unanimously.

Gary Smith MOVED and Michael Hardin SECONDED and accepted the recommendation of the Community Standards Committee and reappoint Mark Pontello, Paul Paolozzi, Norm Soles and David Smith to the committee for a one-year term. The motion PASSED unanimously.

Michael Hardin MOVED and Gary Smith SECONDED to accept the Envision Loudoun response letter as presented and send to the Board of Supervisor. The motion PASSED unanimously.

Kevin Ubelhart MOVED and Gary Smith SECONDED to approve the 2018 Audit as presented. The motion PASSED unanimously.

Michael Hardin MOVED and Gary Smith SECONDED to accept the new marketing logo as presented. The motion PASSED unanimously.

MANAGEMENT/DEPARTMENT REPORT
Ms. Taylor provided and reviewed with the Board, her written Management and Department Reports.


ADJOURN

Kevin Ubelhart MOVED, and Kip Lowe SECONDED to adjourn at 8:10 pm.
The motion PASSED unanimously.

Respectfully Submitted by Wendy W. Taylor