Open Space Working Group

SOUTH RIDING PROPRIETARY
CHARTER
Amenities and Open Space Working Group
Of the Recreation and Grounds Committee

I. PURPOSE
1.  The Purpose of the Amenities and Open Space working Group is to provide recommendations to the Recreation and Grounds Committee and Board of Directors for the use of all parcels currently available to South Riding Proprietary

II. DUTIES
1. The Amenities and Open Space Working Group shall assess what needs have not been augmented by existing amenities.
2. The Amenities and Open Space Working Group shall establish criteria for evaluation of open spaces in South Riding Proprietary.
3. The open space working group will evaluate recommendations for SRP staff for open space use or enhancements and evaluate request from residents as to requested new or enhanced amenities.
4. The Amenities and Open Space Working Group shall at the conclusion of their evaluation, provided a written recommendation, as well as, evaluation criteria to SRP staff which will be provided to the Recreation and Grounds Committee and the Board of Directors.

III. FORMATION OF WORKING GROUP
1. In accordance with Article 7.2 of the Bylaws, the Board of Directors create and abolish from time to time such other committees consisting of two (2) or more person as the Board may deem appropriate to aid in the administration of the affairs of the Association.
2. The Amenities and Open Space Working Group shall be a working group of the Recreation and Grounds Committee
3. The Committee shall consist of not less than three (3) and not more than nine (9) members.
4. By majority vote, the Board may remove Committee members from time to time, as it deems appropriate.

IV. GOVERNANCE
1. The Committee may elect a Chair and Vice Chair from amongst the Committee members.
2. The Committee Chair, or in the Chair’s absence the Vice Chair or the Chair’s designee, will act as liaison between the Working Group and the Recreation and Grounds Committee, Board and Association staff.
3. Quorum for all meetings of the Amenities and Open Space Working Group shall be established when a majority of the members is present at a meeting.
4. A majority vote of the Members present at a meeting at which a quorum is present will be required to carry a motion.
5. As the need is required the Amenities and Open Space Working Group shall meet once per month as determined and announced.

V. SPONSORSHIP AND FUNDING
1. The nature and scope of any Association-sponsored activity must be approved in advance by the Board. The Working Group is advisory in nature only unless given specific direction or authority by the Board. All final decisions pertaining to the Association shall be made by the Board.
2. If the Working Group determines that funds for the group’s operations are needed, then the Working Group will submit a budget request to the Budget & Finance Committee at the time prescribed by the Budget & Finance Committee.

VI. DISSOLUTION
A. This Charter shall remain in effect until amended or rescinded by the Board.


Board adoption: February 6, 2014