Election Committee Meeting February 2

Elections Committee

Wendy Taylor called meeting to order at 4:15 p.m.
Attendance:  Wendy Taylor, Val Cavalheri, Charlene Jones, Dani Junkes, and Lisa Pitarque.

Annual Meeting and Election

•Lisa Pitarque distributed a notebook containing prior election materials.  The Committee reviewed the materials and revised and updated the documents for posting and mailing.

•There was discussion regarding the 2009 Annual Meeting on April 14, 2009. 

•The timeline for election procedures was discussed. 

•There will be no voting at the Annual meeting.

•Annual Meeting agenda needs to be finalized.

•The Call for Candidates was announced in the February and March magazines and on the community website.  The deadline for submission is 5 p.m. on February 17th.  

Timeline:

February

•Call for Candidates mailing – February Magazine and Online – 2/2/09
•Nominating petitions and candidate profiles due to Town Hall February 17th  at 5 p.m.
•Article in the February SR Magazine and posted on the community website.
•Annual Meeting Notice in February SR Magazine

March
•Taste of South Riding/Meet the Candidates reception at South Riding Center on Friday, March 13th
•Ballot mailed to homes by March 13th
•Voting begins March 14th. 
•Article in March SR Magazine and on the community website advertising event on March 13th
•Candidate profiles posted online, in election mailing and on votenet.com. 
•Annual Meeting Notice in March SR Magazine


April
•Voting deadline is midnight April 13th. 
•Annual Meeting Notice in April SR Magazine
•Election article in April SR Magazine and on the community website

Online Voting – Discussion held regarding Votenet.  L. Pitarque will contact Votenet to inquire about entering paper ballots into the Votenet system prior to the last voting day.

Misc.

•Dani will check number and type of sandwich board signs in storage
•Lisa will order new signs if necessary.

New Business

Next Meeting Date – February 24, 2009 4:15 p.m. at Town Hall

Adjourn - Meeting adjourned at 5:15 p.m.