Election Committee Meeting February 24

Elections Committee

Wendy Taylor called meeting to order at 4:15 p.m.
Attendance:  Wendy Taylor, Val Cavalheri, Charlene Jones, Dani Junkes, Lisa Pitarque, Tracy Steinbach, Heidi Carlstedt, and Ani Essrow.

Taste of South Riding/Meet the Candidates

There was discussion regarding the logistics for the Taste of South Riding/Meet the Candidates night on March 13th.  Event Staff was present to discuss logistics of preparing SR Center for the event. 

•Event staff will set up tables/table clothes, make table menu signs, make name tags and provide raffle tickets.
•Dani will follow up with restaurants.
•Val will take photographs.
•Lisa will purchase plates, napkins, cups, and flowers.  Also order sandwich boards and provide announcement for magazine.
•Dani will ask Operations team to build a platform for speakers to stand on.

Annual Meeting and Election

Three candidates submitted their names into nomination for the two open Board seats:  Frank Ludlow, Nicole Pilkus and Jeffrey Salmon.  The profiles will be included on the website and in a special elections mailer.

There was discussion regarding the 2009 Annual Meeting on April 14, 2009.  Wendy Taylor noted the Board may wish to make a proclamation for the FHS Varsity Girls’ Basketball Team.  Introduction of youth board member will be made.

Discussion was held regarding guest speakers at the meeting.  Wendy will follow up with the Board and Val will present options.  Agenda needs to be finalized for the mailing and inclusion in the magazine.

Dani found last years sandwich boards to announce meeting.  Lisa will take to existing boards to Signs West to have the date changed in lieu of printing new signs.

Recommendations were discussed regarding future committee actions and elections involving community outreach.

Timeline:

February
•Call for Candidates mailing – February Magazine and Online – 2/2/09
•Nominating petitions and candidate profiles due to Town Hall February 17th  at 5 p.m.
•Article in the February SR Magazine and posted on the community website.
•Annual Meeting Notice in February SR Magazine

March
•Taste of South Riding/Meet the Candidates reception at South Riding Center on Friday, March 13th.
•Sandwich boards displayed.
•Election mailing needs to be created and mailed to homes by March 13th
•Val to take photographs of restaurant/vendor participants at the event for display in May magazine.
•Voting begins March 14th. 
•Article in March SR Magazine and on the community website advertising event on March 13th
•Candidate profiles posted online, in election mailing and on votenet.com. 
•Annual Meeting Notice in March and April SR Magazine and on the website and sandwich boards.


April
•Voting deadline is midnight April 13th. 
•Annual Meeting Notice in April SR Magazine
•Election article in April SR Magazine and on the community website

New Business

Next Meeting Date – March 9, 2009 4:15 p.m. at Town Hall

Adjourn - Meeting adjourned at 5:15 p.m.