Election Committee Meeting March 31

Elections Committee

Wendy Taylor called meeting to order at 4:15 p.m.
Committee Members:  Val Cavalheri and Charlene Jones
Staff/Board:  Jeff Morse, Wendy Taylor, Dani Junkes, and Lisa Pitarque.

Approval of Minutes:
Val Cavalheri moved to approve the minutes of the March 9, 2009 meeting as presented.  The motion was seconded by Charlene Jones and passed unanimously.

Annual Meeting and Election
There was discussion regarding the 2009 Annual Meeting agenda.  Robert DuPree will speak at the beginning of the meeting and a Resolution from the Board to proclaim April 14, 2009 as Freedom Varsity Girls’ Basketball Team Day will be presented.  Representatives from the community will be on hand to provide presentations regarding schools, local businesses and local development.

•Sandwich boards have been changed and will be displayed for the meeting.
•Lisa will distribute amended agenda
•Staff to contact honorary junior Board member to ascertain interest.

Election/Voting:

•Email blast will be sent to promote the annual meeting and to announce prize giveaway to one voter.  Email blast will be sent on April 13th to announce online voting until midnight.
•Voting will be available at the Egg Hunt on Sunday, April 11th.
•‘Election in progress’ sandwich boards, website and magazine articles, and an email blast have been utilized to encourage voting.

Timeline:

March
•Taste of South Riding/Meet the Candidates reception at South Riding Center on Friday, March 13th.  Completed
•Sandwich boards displayed.  Completed
•Election mailing needs to be created and mailed to homes by March 13th   Completed
•Val to take photographs of restaurant/vendor participants at the event for display in May magazine.  Completed
•Voting begins March 14th.  Completed
•Article in March SR Magazine and on the community website advertising event on March 13th   Completed
•Candidate profiles posted online, in election mailing and on votenet.com.  Completed
•Annual Meeting Notice in March and April SR Magazine and on the website and sandwich boards.   Completed

April
•Voting deadline is midnight April 13th. 
•Annual Meeting Notice in April SR Magazine   Completed
•Election article in April SR Magazine and on the community website   Completed

New Business

Next Meeting Date – April 10, 2009 Noon at Town Hall

Adjourn - Meeting adjourned at 5:05 p.m.