Rec & Grounds Committee Meeting January 17

Recreation & Grounds Committee

The January 17, 2011 meeting of the Recreation and Grounds Committee, held at South Riding Center was called to order at 7:00 p.m. by, Ken Walsh.

Members Attending:  Charlene Jones, Ken Walsh, Mark Henderson, Marge Morales and Luis Pitarque
Staff Attending:   Dani Junkes and Elaine Stoner.
Board Liaison:  Jeff Salmon
Guests Attending:  Glenn Louis (Meadows Farms), Leslie Lewis (Heritage Landscape), Bill Smith (KT Enterprises, Inc.), Joe Buckley (J. Duggan and Associates), Doug Hadsel (Hadsel Sun and Shade) and Tim Pearson (Pearson Development Solutions, Inc.).
Guest via Phone in:  None
Members/Guests Absent:  Todd McFarland, Donna Mines, Steve Sebestyen.

Resident Comments: None

Approval of the Minutes:  Ken Walsh moved to approve the December 2010 Recreation & Grounds Committee Minutes as submitted.  The motion was seconded by Marge Morales.  The motion passed unanimously.

Landscape Presentations - Three companies came in to give the committee Landscape Presentations:

  • Glenn Louis – Meadows Farm.  Staff to follow-up to inquire about VDOT concerns, miss utility, permits.  Also to inquire about the lifetime warranty of plantings (need to have this in writing).
  • Leslie Lewis – Heritage Landscaping Services
  • Joe Buckley – Duggan and Associates

Tim Pearson and Doug Hadsel gave a follow-up presentation for Pool Shading at South Riding Center Pool.

MOTION
Mark Henderson moved to recommend to the Budget & Finance Committee to move forward with the addition of the following to be located at South Riding Center Pool:

  • Two 13’ cantilever shading umbrellas to be permanently located between the kiddie pool and the main pool fence line;
  • One 10’ umbrella to be located at the beach entrance of the kiddie pool;
  • Four 10’ umbrellas to be located at the North East end of the main pool; and
  • Five  rolling umbrella bases. 

The cost is not to exceed $20,000.  The motion was seconded by Ken Walsh.  The motion passed unanimously.

Reports

Charlene Jones
Shared with the committee a letter from a resident requesting a waste station to be placed on McIntyre Square.  After much discussion it was decided that with a waste station located just outside the entrance to McIntyre Square on Center Street there was not an urgent need for an additional one at this time.

Jeff Salmon

  • Approved Charlene as Chair and Todd McFarland as Vice-Chair.
  • Approved Luis Pitarque to become a voting member of the R&G Committee.
  • Approved construction of the entrance pillars at Tall Cedars Parkway and Planting Field Drive.

Dani Junkes/Elaine Stoner

  • Community Clean-up Day has been scheduled for April 10, 2011 this year.
  • The new Foosball table, to be located at Hyland Hills Pool, has arrived and is being assembled for the 2011 pool season.
  • 3 Black cast iron benches have been ordered for placement along Loudoun County Parkway and off of Plantingfield Drive overlooking the Golf Course.

Pending Business:

Update on landscape renewal working group - Landscape designers attended the meeting and gave their presentations.

Update on Fishing Pier  - Schematics of a fishing pier and its location on the pond located off of Crossfield Drive were presented.  Committee likes the location and looks of this pier and requested to move forward with this draw up and would also like pricing on it.

Meadows Pool Deck expansion - The cement has been poured.  Electrical will be laid and landscape put in in the spring.

Pavilion Reservation Policy  - Charlene reported back to the committee that the Board of Directors has asked for reservation policy to be expanded to also include Town Green.  Charlene is working on expanding the Reservation Policy plan.

Dog Park at Elk Lick  -  Jeff Salmon reported that we may be able to move forward with the dog park off of Elk Lick.  Some research is still being done to ensure that we can move forward.  There would also be a parking lot built to go along with the park area.

New Business:

2011 R&G Calendar  - The following Recreation & Grounds Meeting dates have been changed for 2011:

  • February 21st changed to February 28th.  (Date changed due to Presidents’ Day Holiday)
  • April 18th changed to April 11th  -  (Date changed due to Spring Break)

MOTION

Ken Walsh moved to recommend to the Board of Directors that effective April 2011 all future monthly Recreation & Grounds Meetings be moved from the 3rd Monday of the month to the 2nd Monday.  This will better align the Recreation Committee meetings with the Budget & Finance committee meetings.  The motion was seconded by Marge Morales.  The motion Passed unanimously.

Tennis Working Group  -  Tennis League Representatives along with the Tennis Pro will both be in attendance at the February Recreation & Grounds Meeting to present their requests for court times.

Meeting adjourned: Ken Walsh moved to adjourn the meeting at 10:30 p.m. The motion was seconded by Mark Henderson.  The motion passed unanimously.

Next meeting: Monday, February 28th at 7:00 p.m. at South Riding Center.