Recreation & Grounds Meeting Feb 13

Recreation & Grounds Committee

February 13, 2012
Final Minutes

The February 13, 2012 meeting of the Recreation and Grounds Committee, held at Town Hall was called to order at 7:00 p.m., by, Charlene Jones, Committee Chair.

Members Attending:  Charlene Jones, Mark Henderson,  Marge Morales, Donna Mines, Ken Walsh, Saurabh Mittal

Board Liaison:  Dave Smith, attended.

Members Absent: Steve Sebestyen, Luis Pitarque,

Staff Attending:  Farah Scruggs, Wendy Taylor

Guests Attending:  Jeff Salmon, Carol Johnson, John Winkert, Bill Sullivan, Debbie Lodato, Tony Lodato, James Grein, and Simon Harrington.

Resident Comments:

Steve Sebestyen requested via email the following comment be included:
“I, Steve Sebestyen, via email, am writing to represent many of the neighbors living in Sections 80 and 81 of South Riding, and on all of their behalf, would like to request that a playground, for the use of all South Riding, be built on Parcel B of Section 81 (Loudoun tax pin 164-29-2609).

I spoke with Stacia of Toll Brothers and asked if they could release that parcel to South Riding.  Someone with Toll replied to her that the parcel can be walked with a rep of the Proprietary and the County and put on the Proprietary’s acceptance agenda.  Toll will not be able to get off bond for Section 81, however the Proprietary can take over the maintenance of the area.

I would like to ask that this issue gets pushed up to the board and ask if we can contact Toll and the County, walk this parcel and have it release to the Proprietary for maintenance.

Thank you.”

The Committee did not motion to move this issue to the Board of Directors. The area is still under bond / construction. SRP will not accept the parcel until the area is released and no longer under construction, there is no plan to take over the parcel early.

Carol Johnson, John Winkert, and Bill Sullivan spoke on behalf of the SR Swim Team and stated their concern over the potential design aspects of the Hyland Hills Pool renovations.  It was stated that they feel the renovations could result in negative implications for Swim Team and the community by loss of lane lines.

Approval of the Minutes:  Donna Mines moved to approve the January 2012 Recreation & Grounds Committee Meeting Minutes as submitted.  The motion was seconded by Ken Walsh.  The minutes were approved unanimously.

Presentation by Tennis League:  Tony and Debbie Lodato presented the Tennis League Guidelines, Policies and requested court times to the Committee.

Donna Mines moved to recommend to the Board of Directors to approve the 2012 Tennis League Guidelines with the exception of the Pilot Program, which is to be amended for women’s doubles only.  The motion was seconded by Mark Henderson. The motion carried unanimously.

Presentation by Tennis Pro:    James Grein presented his Tennis Lesson proposal for South Riding as submitted.

Presentation by Tennis Pro:   Simon Harrington presented his Tennis Lesson proposal for South Riding as submitted

Mark Henderson moved to not recommend James Grein for 2012 SR Tennis Lessons and seek other alternatives. Saurabh Mittal seconded the motion. The motion failed to pass by a 2-4-1 vote.

Ken Walsh motioned to defer choosing a tennis pro until next month while staff seeks other tennis pros for consideration. The motion was seconded by Donna Mines. The motion passed with a 5-2 vote.


Chair Report: Charlene Jones

• There will be a meeting with Miller Architects on February 22, 2012 at 9:30 am to discuss Hyland Hill Pool renovations and phasing. While new options have been reviewed, no plans have been officially submitted for approval. The Board of Directors has given SRP approval to move forward with the renovation project.

Board Report: Dave Smith

• Saurahb Mittal was voted in as a member of the Recreation and Grounds Committee, as of February 2, 2012.
• Following the resignation of  Jeff Salmon, Kevin Ubelhart has been voted as the new acting Board President.
• Board of Directors gave approval for SRP to move forward with the Hyland Hills Pool renovation.

Operations/Recreation Report: Farah Scruggs

• Fishing pier transition is scheduled to be completed today February 13, 2012. Staff will follow up this week with the scheduled maintenance.
• Staff has spoken to 2 interested trainers in mind to start fitness classes for SR. Liz Flahive and Christine Salmon. Staff will move forward with coordinating class.
• Staff is currently in the process of updating the pool rental agreement, pending the Hyland Hills Pool renovations.

Pending Business:

• Talent Street Natural Area-Staff contacted the noted and suggested resources from previous meetings.   While pursuing these resources Staff learned that the suggested restoration area is zoned as  a flood plain.  The easement / area is not allowed to be touched or improved in anyway, it must remain in its  natural state. The county will not allow any kind of improvements or restoration that could potentially cause re-grading or interfere with the natural drainage of the area. Staff contacted Loudoun County for addition information and it was reiterated through the received guidelines that the area must remain untouched. 

• Business Activity Permit- Staff collected information concerning the for-profit businesses who use SR amenities and calculated an estimate of income derived. These estimates will be used to calculate a flat fee for each user.  An updated Facility Use Agreement will be included in the Board Report this month, with suggested flat fees for each business. 

New Business:

• Dog Waste Station: Pelican Drive / Ulysses Street:  An SR resident has requested that a new dog waste station be put in her area to help encourage pet owners to clean up after their dogs. She feels that the surrounding dog stations are too far apart and believes that installing a closer station will help alleviate the pet waste problem in her area.

Donna Mines moved to deny the request for a new dog waste station on Pelican / Ulysses Street because the area does not meet the Dog Station Placement Guidelines.  The motion was seconded by Ken Walsh. The motion passed unanimously.

• Pool Working Group Meeting- 2012:  Staff, Swim Team, and the pool working group are working diligently on the 2012 draft swim schedule. In preparation for the Hyland Hills renovations, Swim Team has been moved from Hylands to Town Hall; morning adult swim has been moved to Hyland Hills; and morning Swim lessons have been moved to Hyland Hills. Staff will send the updated schedule to Swim Team for review and work toward a final schedule.

Meeting adjourned: Mark Henderson moved to adjourn the meeting at 9:55.m. The motion was seconded by Marge Morales.  The motion passed unanimously.

Next meeting: Monday, March 13, 2012 at 7:00 pm. Town Hall.