Web & Tech Meeting December 13,

Website & Technology Committee

Meeting Date:  December 13, 2011 at Town Hall

Committee Member Attendees:   Gary Smith, Pat Himes, Michael Hardin, and Mike Kapetanovic.

SRP and Board Representatives:  Liaison Ted Lange, Jeff Salmon, Wendy Taylor, and Lisa Pitarque.

Chair Gary Smith called the meeting to order at 7:00 p.m.

Resident Comment - None

Approve Minutes –Mike Kapetanovic moved that the minutes of the October 13, 2011 meeting be approved as presented.  The motion was seconded by Pat Himes and passed unanimously.

Board Update - Ted Lange provided an update on recent Board actions

Website Update – The committee discussed Vim Interactive’s Strategy Document for the new website.  Sign off by Wendy Taylor is required before Vim will proceed with the final stages to launch the new site.  Questions about the Strategy Document were prepared and Lisa will relay these questions to Vim.  

Pat Himes moved that the Website & Technology Committee recommend that Wendy Taylor sign off on Vim Interactive’s Strategy Document after the receipt of satisfactory answers to the Committee’s questions regarding the Strategy Document, as approved by the Web & Tech Committee Chair.  The motion was seconded by Mike Kapetanovic and passed unanimously.

Website Hosting – Lisa distributed bids and pricing information received from web hosting vendors in response to our website hosting RFP.   Based upon the new site’s hosting requirements and professional recommendations, the Committee chose Media Temple as the website hosting vendor.

Pat Himes moved that the Website & Technology Committee recommend Media Temple as the new website hosting vendor on a month to month basis.  The motion was seconded by Mike Kapetanovic and passed unanimously.

F1/IT Update:

WiFi at South Riding Center  - The Committee discussed the F1 statement of work for the installation of equipment to allow WiFi access for the entire South Riding Center building.  The committee had requested F1 to install repeaters at SRC to enable wireless throughout the entire building.  Discussion was tabled until equipment pricing can be discussed.

Town Hall server room - F1 is working to correct the ventilation problem.

Email distribution list –Staff previously had authority to manage all ‘southriding.net’ email addresses and distribution lists until SR emails were migrated to the F1 server in April 2011.  After this migration, all changes all ‘southriding.net’ email addresses or large email distribution list management required a work order for F1 to make the changes.

Lisa asked F1 to restore list management capabilities, but F1 has required that a liability disclaimer be signed prior to authorizing SRP staff to manage the lists.  The Committee recommends that Wendy sign this disclaimer but that management and access to the email addresses be limited to Lisa.   In Lisa’s absence, staff will need to submit a work order to F1 to request any changes.

Michael Hardin moved that the Website & Technology Committee recommend that Wendy Taylor sign the F1 email management disclaimer form to allow Lisa Pitarque to manage the ‘southriding.net’ email addresses and distribution lists.

New Business

Committee Membership – The Committee discussed 2012 membership. 

2012 Roster:  Gary Smith, Chair; Michael Hardin, Co-Chair
Membership:  Richard Doyle, Chandrashekhar Guddimath, Patrick Himes, and Mike Kapetanovic.

Adjourn - There being no further business the meeting was adjourned at 8:15 p.m.

The next meeting will be held on January 10, 2012 at the Town Hall at 7:00 p.m.