Website & Technology Committee Meeting December 8

Website & Technology Committee

Committee Member Attendees:   Gary Smith, Pat Himes, Talitha Trotman, and Mike Becvar
SRP and Board Representatives:  Jeff Salmon, Wendy Taylor, Lisa Pitarque, and Heidi Carlstedt. 
Guests:  Bill Sterbinsky and Kyle Shrauger - F1 Solutions.

Resident Comment Period - None

Approve Minutes – Mr. Himes moved that the minutes of the November 10, 2009 meeting be approved as presented. The motion was seconded by Ms. Trotman and passed unanimously.

Board Update – Mr. Salmon relayed information regarding recent Board decisions and the security camera demo at their December 2010 meeting.

New Business

Events Department – Ms. Carlstedt presented concerns and issues regarding the mass email distribution system and the sometimes lengthy delay when sending emails to the event distribution list.  F1 will look into the Mailman system.

F1 – F1 provided the committee with a written report regarding the IT support contract transition and the status of the IT network at Town Hall and South Riding Center. 

F1 also presented information regarding the current condition of the Proprietary server equipment and suggestions for future IT projects at Town Hall.  Mr. Sterbinsky, staff and committee members established four immediate IT enhancement priorities:  1) back ups; 2) server refresh; 3) workstation upgrades (two); and 4) scanning.

The Committee reviewed F1’s proposal for a server refresh.  Mr. Himes moved to recommend the approval of the expense of $12,497.34 for installation of two servers per the F1, Inc. invoice dated December 2, 2009.   The motion was seconded by Mr. Becvar and passed unanimously.

Gary Smith requested a new network diagram from F1.

2010 Committee Goals – Mr. Smith and Ms. Trotman distributed a draft 2010 Committee goals document.  This draft outlines potential goals and milestones for the Committee in 2010; Mr. Smith requested members to review the draft and provide input and/or suggestions at the Committee’s January 2010 meeting.  Once finalized, this document will be presented to the Board. 

At the next meeting the Committee would like:

  • to discuss a possible new website host
  • more information regarding staff cell phone contracts, and
  • a breakdown of current IT vendors (web hosting, web enhancement vendor, F1, Comcast/Verizon, Intermedia), including contract life, costs, etc.


There being no further business the meeting was adjourned at 9:10 p.m.

The next meeting will be held on January 12, 2010 at Town Hall at 7:00 p.m.