Website & Technology Committee Meeting March 8

Website & Technology Committee

Meeting Date: March 8, 2011 at Town Hall

Committee Member Attendees:   Gary Smith and Pat Himes
SRP and Board Representatives:  Board Liaison Ted Lange, President Jeff Salmon, and Lisa Pitarque

Guests – Chandrashekhar Guddimath (3rd meeting).

Call to Order – Gary Smith called the meeting to order at 7:00 p.m.

Resident Comment Period - None

Approve Minutes – The minutes of the February 8, 2011 meeting could not be approved due to lack of quorum.  

RFP – The Committee reviewed and discussed the RFP proposals from Vim Interactive and Camo Technologies.  Viget Solutions would not submit a proposal unless it included redesign of the front end of the website.

Because there was no quorum the Committee scheduled a special meeting to finalize their recommendation on the RFP proposal on March 17th at 6:30 p.m.

Membership - Chandrashekhar Guddimath has attended three meetings and will be recommended to the Board of Directors for committee membership.

Adjourn - There being no further business the meeting was adjourned at 8:00 p.m.

A special meeting will be held next meeting will be held on March 17, 2011 at the Town Hall at 6:30 p.m.

The next meeting will be held on April 12, 2011 at the Town Hall at 7:00 p.m.



Meeting Date: Tuesday, March 9, 2010 at Town Hall

Committee Member Attendees:   Gary Smith, Pat Himes, Mike Becvar, and Talitha Trotman

SRP and Board Representatives:  Jeff Salmon, Wendy Taylor, and Lisa Pitarque. 

Guests:  Todd Phillips and Bill Sterbinsky - F1 Solutions.

Call to Order - Gary Smith called the meeting to order at 7:00 p.m.

Resident Comment Period - None

Approve Minutes - Pat Himes moved that the January12 and February 16,  2010 meeting minutes be approved as presented.  The motion was seconded by Talitha Trotman and passed unanimously.

New Business

F1 - F1 presented a monthly update to the committee regarding the IT network at Town Hall and South Riding Center (attached).  New server and firewall installation information was provided.  Proposals for Proprietary email and website

Scanning was discussed and staff will let F1 know when scanning resumes so that they can establish a baseline of usage in order to monitor disk space.

F1 has requested documentation of the website.

F1 met with staff to work toward a solution for ‘southriding.net’ email issues.  

Podcasts - Gary Smith and Pat Himes discussed the possibility of Proprietary staff and/or board member podcasts answering resident inquiries.  The podcasts will be available to residents on southriding.net.

2012 Budget - Wendy Taylor asked the committee members to begin planning for 2012 budget requests.

Website Update - Lisa provided the Committee and F1 an update on the website upgrade.  The vendor is currently working on a punch list developed by staff.

The committee discussed ways to improve website function.

Adjourn - There being no further business the meeting was adjourned at 8:20 p.m.

The next meeting will be held on April 15, 2010 at Town Hall at 7:00 p.m.