Website & Technology Committee Meeting November 10th

Website & Technology Committee

Committee Member Attendees:   Gary Smith, Pat Himes, Talitha Trotman, and Mike Becvar

SRP and Board Representatives:  Jeff Salmon, Wendy Taylor, Lisa Pitarque, Heidi Carlstedt, and Ani Essrow.

Guests:  Peter Arundel and Steve Itjalmervik, Loudoun Times Mirror.  Kyle Shrauger and Bill Sterbinsky from F1 Solutions.

Resident Comment Period - None

Approve Minutes – Pat Himes moved that the minutes of the October 13, 2009 meeting be approved as presented. The motion was seconded by Talitha Trotman and passed unanimously.

Board Update – Jeff Salmon relayed to the Committee recent Board decisions.

New Business

Loudoun Times Mirror - Peter Arundel, owner of the Loudoun Times Mirror (LTM) spoke to the Committee regarding the possibility of a partnership and idea exchange with the Proprietary.  The LTM would like to link www.southriding.net on the LTM website to provide their online customers with access to South Riding information.  www.southriding.net would in turn link the LTM website.

After the presentation, the Committee discussed the possibility of a partnership with LTM and determined that they will need more information before making a decision.

F1 – Bill Sterbinsky and Kyle Shrauger provided an update on the IT support contract transition and IT issues at Town Hall and South Riding Center.  F1 will provide a report to the Committee within 30 days regarding the IT network

F1 also provided a demonstration of a security camera to the Committee and will present the same to the Board at their December meeting.

F1 was requested to submit proposals for website hosting, the event RFP and email hosting.  At the December meeting F1 will present the IT priorities.

Website Traffic – Lisa reported to the Committee that the Proprietary had tasked Ben Simon with installing web traffic software on our website.  Ben has installed Google Analytics and Lisa will work with Ben to learn how to monitor web traffic and will provide a report to the Committee at the December meeting.

Event RFP- There was discussion regarding the best way to execute the events RFP.  The Events Department needs items from the RFP completed as soon as possible.  The most urgent items are the Triathlon registration, and online forms and payment capabilities.

F1 would prefer to break the RFP into separate projects and work hourly.  Lisa will ask Ben Simon to submit a proposal as well.

Committee Business – Gary Smith agreed to remain as Chair of the Committee and Talitha Trotman agreed to serve as Vice Char.

Gary and Talitha are working on a document to define the Committee’s goals for 2010.

Committee communication was discussed as a result of a recent ‘hack’ of the website on a Saturday.  A photo was inserted into an article on the front page of the website.  There was discussion regarding how to manage a website issue after business hours.  Lisa and Wendy will be ‘on call’ to contend with after hours website issues.  Lisa distributed a list of phone numbers for Committee members to use for after hours issues. 

There being no further business the meeting was adjourned at 9:30 p.m.

The next meeting will be held on December 8, 2009 at Town Hall at 7:00 p.m.