Rec & Grounds Mar 10th Meeting

Recreation & Grounds Committee

The March 10, 2014 meeting of the Recreation and Grounds Committee, held at Town Hall was called to order at 7:02 p.m. by Marge Morales, Committee Chair.

Members Attending: Marge Morales , Donna Mines , Charlene Jones – left meeting at 7:45pm, Ken Walsh,
Lorraine Conlon

Board Liaisons:  Scott Fisher-attended, Jeff Salmon-did not attend, Ted Lange – joined meeting at 8:00pm

Members Absent: Steve Sebestyen,  John  Winkert

Staff Attending: Farah Scruggs, Rebecca Lyons, Jennifer Burke

Guests Attending: None

Resident Comments:

o Lorraine Conlon requested that the walkway onto the Fishing Pier located on Crossfields Drive be addressed. She feels they are too steep and uneven for wheelchair accessibility.

Approval of the Minutes:   Lorraine Conlon motioned to approve the February 10, 2014 Recreation & Grounds Committee meeting minutes. The motion was seconded by Charlene Jones. Ken Walsh and Donna Mines abstained. 3-0-2 

Reports: 

Chair Report: Marge Morales

• Marge discussed pool working group session.
• Marge informed the committee of a request from a resident regarding extending pool hours for adult swim. The committee requested proof of interest by more residents suggesting a petition of least 50 residents signatures.

Board Report: Scott Fisher
• The Board of Directors approved the new signs for SR parks.
• The Board of Directors approved the “Enhance a spot” request submitted by a SR resident on Wendell Drive.

Operations/Recreation Report: Farah Scruggs/Rebecca Lyons
• Operations will be preparing a procedure plan for the next snow season.
• Sidewalk repairs will be going to Budget and Finance for review.
• Recreation is gearing up for pool season and spring recreation and events.
• Geese away has been ordered for each pool. These are solar powered lights that keep the ducks and geese from nesting on the pool decks during opening.
• Staff introduced Jennifer Burke to the Committee as the future Staff Liaison/Pool Manager, as Staff member Farah Scruggs will be relocating.

New Business: Pool related items:
• Pool Rules and Regulations- Updated  pool  rules drafted by the Pool Working Group were reviewed by  the committee.

Charlene Jones recommended to the Board of the Directors that the 2014 Pools Rules and Regulations be approved as amended. The motion was seconded by Donna Mines. The motion passed unanimously.  

• Pool Schedule: Drafted pool schedule was presented to the committee by the pool working group for approval.

Lorraine Conlon recommended to the Board of the Directors that the 2014 Pool Schedule be approved as amended.  The motion was seconded by Ken Walsh . The motion passed unanimously.

• Pool Vending- Vendor requested to supply drink vending to South Riding Pools. Proposal was reviewed by Pool Working Group and Committee.

Lorraine Conlon motioned to continue to use PEPSI as the pool vendors and deny the proposal for new pool vending.  The motion was seconded by Charlene Jones. The motion passed unanimously.  

• Splash Park Safety Cover Bid:  Committee reviewed bids submitted by staff.

Donna Mines  recommended to the Board of the Directors that the NVBlu Proposal  be approved as submitted for the Hyland Hills Splash Park Safety Cover.  The motion was seconded by Lorraine Conlon. The motion passed unanimously.

• Hyland Hills Main Pool Cover Bids:  Committee reviewed bids submitted by staff.

The committee reviewed the pool cover bids and recommended; submission of a 3rd  bid from NVBlu; submission of a comparable (mesh pool cover) bid from Hadsell, submission of the revised bid from High Sierra and a decision is to be made at a later date.

• Additional Pool Vacuum bids:  Committee reviewed bids submitted by staff.

Lorraine Conlon  recommended to the Board of the Directors to approve the bid for the pool vacuum from INYO Pools as submitted.  The motion was seconded by Donna Mines. The motion passed unanimously.
Discussion Items:

• Tennis League Guidelines: Committee reviewed the 2014 Tennis League Guidelines as submitted by Tennis League Coordinator, Debbie Lodato.
Donna motioned to approve the 2014 Tennis League Guidelines as amended. The motion was seconded by Charlene Jones. The motion passed unanimously.
• Open Space Amenity Committee: The Committee was notified that if they are interested in being  Recreation and Grounds appointees on the new Open Space Amenity Committee to contact Wendy Taylor for information.

Meeting adjourned: Ken Walsh motioned to adjourn the meeting at  811 p.m. The motion was seconded by Donna Mines.  The motion passed unanimously.

Next meeting: April 14, 2014 at 7:00 pm. @ Town Hall .