Recreation & Grounds Meeting Aug. 13

Recreation & Grounds Committee

Recreation and Grounds Committee
August 13, 2012
Final Minutes

The August 13, 2012 meeting of the Recreation and Grounds Committee, held at Town Hall was called to order at 7:00 p.m., by, Charlene Jones, Committee Chair.

Members Attending:  Charlene Jones, Donna Mines, Marge Morales, Luis Pitarque, Steve Sebestyen, and Ken Walsh.

Board Liaison:  Jeff Salmon

Members Absent: none

Staff Attending:  Farah Scruggs

Guests Attending:  John Winkert, Rick D’Amico

Resident Comments:

Rick D’Amico, is a South Riding resident and lives in the Amberlea’s.   He has expressed an interest in joining the Recreation and Grounds Committee. This meeting was Rick’s second meeting attended.

On behalf of sections 80 & 81, Steve Sebestyen has proposed a playground be installed at the Amberlea Townhomes off of Riding Center Drive.  The playground would benefit the surrounding communities as well as all of South Riding.

Approval of the Minutes:  Donna Mines moved to approve the July 2012 Recreation & Grounds Committee meeting minutes.  The motion was seconded by Steve Sebestyen. The motion passed unanimously. 


Chair Report: Charlene Jones

• Charlene discussed the possible addition of 3 new committee members; Rick, John, and Danielle. Rick and Danielle have attended 2 meetings and can be nominated for appointment after 3 meetings; John is attending his 3rd meeting and is up for nomination tonight. The Charter allows 10 members and the addition of these residents will bring the committee to a total of 9 members, changing the quorum requirements from 3 members (50%) to 5 members.


Ken Walsh moved to recommend to the Board of Directors to appoint John Winkert as a member of the Recreation and Grounds Committee for a one year term. The motion was seconded by Marge Morales. The motion passed unanimously.
• Charlene discussed the emails sent to the Recreation and Grounds Committee from residents in the area.
o Charlene and Staff responded to a resident email requesting that one of South Riding’s pools become “adults only”, instead of having implemented adult swim time. Charlene invited the resident to attend the meeting to discuss the suggestion further, but reiterated to the resident that there would need to be a significant amount of homeowner support before converting one of the highly utilized SR Pools to an adult only pool. Charlene also suggested the Committee add extra adult swim time in next year’s pool schedule. 

Board Report: Jeff Salmon
• Jeff discussed the new SRP complaint process. There is a new form provided online for the residents to fill out and submit for all general complaints to / about the association.
• Basketball Goal guidelines have been amended by staff and approved by the Board.

Operations/Recreation Report: Farah Scruggs

• Pool statistics have been reviewed and compared from 2010 -2012. Staff prepared the numbers for the Committee as noted below. Staff has also included a pool statistics segment in the upcoming September magazine for resident review.

Year Town Hall Pool Hyland Hills Pool Meadows Pool SRC Pool
*2012 9,804 24,423 21,021 12,119
2011 17,397 19,362 25,386 12,002
2010 9.607 12,691 32,805 13,189
* Please note: Due to magazine printing deadlines the 2012 statistics were compiled from May 26-2012 - August 12, 2012.

• Staff is continuing to have two weekly meetings with High Sierra to discuss any issues that may arise and complete walkthroughs of each pool weekly. The cleanest pool inspected on the day of the walkthrough will have lunch provided for their efforts.
• Pool bathhouse check list implementation has been working well and has resulted in less resident complaints.
• Staff is currently working on the 2013 pool management request for proposal for committee review.
o Charlene suggested to staff that the RFP allow more cleaning time and guard coverage for next season.
• Christine Salmon started her new Pilates fitness class at South Riding Center on Wednesday mornings. Staff has touched base with her and the first week was successful.
• SRP renewed the landscaping contract with Clippers for 2-years.
• Clippers has decreased mowing due to lack of rain and are focusing on trimming the community street trees and spreading weed treatments where needed.
• Community landscaping is suffering and the SRP Operations Department has a full time maintenance tech watering all areas without irrigation.


Pending Business:
• None

New Business:

• October 8th meeting:  The October Recreation and Grounds Meeting falls on Columbus Day. This is a federal holiday and Town Hall will be closed. The Committee rescheduled the meeting for October 15, 2012, Town Hall, 7:00 pm.

• Addition of “welcome” signs at all SR Parks / Tot Lots:  Staff provided a proof of the proposed signs for each park area in SR. The signs will post the park name as recognized by SRP and be included at all 14 of SR’s parks.


Charlene Jones moved to recommend to the Board of Directors that staff go forward with the addition of signage at each SR Park.   The motion was seconded by Ken Walsh. The motion passed,  4-2.

• Swim Team End of Season Report: Marge Morales provided a Swim Team season wrap-up and what SRST provides to the community in exchange for pool time. This season SRST served 516 swimmers / 361 SR families from May – August. Swimmers had the opportunity to participate in 28 swim meets and 13 social events including team-wide and program specific. SRST also provided employment to residents of the community, including: 22 of the 24 coaches. Of those 22 SR resident coaches 20 of them were SR teenagers. Marge also shared comments from participants about their experience on the team. Staff also discussed possible changes and issues to keep in mind and going forward into next pool season that could benefit the relationship between SRST and SRP

• Enhance-a-spot Application – 43328 Middlecoff Lane: Residents of Middlecoff Lane have submitted an application that would allow a basketball hoop to remain in the common area of the shared driveway.


Steve Sebestyen moved to recommend to the Board of Directors that the concept of the 43328 Middlecoff Lane Enhance-a-Spot Application (shared basketball goal),  be approved contingent that the placement follows the amended basketball goal design and maintenance standards. The motion was seconded by Ken Walsh. The motion passed unanimously.

Meeting adjourned: Donna Mines moved to adjourn the meeting at 8:50 p.m. The motion was seconded by Steve Sebestyen.  The motion passed unanimously.

Next meeting: Monday, September 17,  2012 at 7:00 pm. Town Hall.