Recreation & Grounds Meeting Nov. 12

Recreation & Grounds Committee

The November 12, 2012 meeting of the Recreation and Grounds Committee, held at Town Hall was called to order at 7:02 p.m., by, Charlene Jones, Committee Chair.

Members Attending:  Charlene Jones, Luis Pitarque, John Winkert, Marge Morales, Ken Walsh, Donna Mines

Board Liaison:  Jeff Salmon did not attended

Members Absent: Rick D’Amico, Steve Sebestyen,

Staff Attending:  Farah Scruggs, Wendy Taylor

Guests Attending: Jennifer Beets

Resident Comments:

On behalf of sections 80 & 81, Steve Sebestyen submitted a written request that playground be installed at the Amberlea Townhomes off of Riding Center Drive.  The playground would benefit the surrounding communities as well as all of South Riding.

Approval of the Minutes:  Luis Pitarque moved to approve the October 2012 Recreation & Grounds Committee meeting minutes as amended.  The motion was seconded by Ken Walsh. The motion passed unanimously. 


New Business:

• Additional Adult Tennis Programming: Jennifer Beets sent an unsolicited proposal to the Recreation and Grounds Committee for review. The proposal included augmented programming for review. 
o The Committee recommended that staff put Jennifer Beets in touch with Tennis League Coordinator, Debbie Lodato for discussion concerning court times and league activities.

Charlene Jones moved to recommend that staff move forward in establishing a cardio tennis class and/or other programming staff deems appropriate for the 2013 season contingent that any additional programming should not interfere with the current contracted pro’s classes and tennis league.  The motion was seconded by Donna Mines. The motion passed unanimously.

Jennifer Beets was excused from the meeting and left after her proposal presentation.

• Proposed SRC gym and access system:  General Manger, Wendy Taylor attended the meeting and updated the committee on the proposed gym. The gym would be located in a lower level room at South Riding Center, and include 6 cardio machines and a surveillance system. All SR residents would have the option of obtaining a key card for entry and use of the gym. Wendy provided the committee all gathered bids and information reviewed and approved by the Board of Directors to the Recreation & Grounds Committee for review.


Donna Mines moved to express appreciation on behalf of the Recreation and Grounds Committee to the Board of Directors about the proposed SRC gym and access system as outlined by Wendy Taylor. The motion was seconded by Ken Walsh. The motion carried 4-1-1

Wendy Taylor gave her apologies and left the meeting after the discussion of the proposed gym and access system at SRC.


Chair Report: Charlene Jones

• Charlene attended the November 1, 2012 Board of Directors meeting and expressed her concerns about the gym project approval and the Recreation and Grounds Committee not being included in the review process.
• Charlene reminded the committee that a new Chair & Vice Chair needs to be nominated at the upcoming December meeting. She also declined to be the Recreation and Grounds Chair for 2013 and recommended that a current member with at least one year of experience and no affiliation with the Swim Team Board of Directors be nominated for next year.

Board Report: Jeff Salmon:
• No report

Loudoun County Parks and Recreation: Paul Goudeau
• No Report


Operations/Recreation Report: Farah Scruggs

• Staff is currently working on the 2013 Pool and Aquatic schedule and rules. The pool working group met before the meeting to discuss potential changes for next year.
• Staff attended the NRPA conference in Anaheim California. The trainings were directly related to Recreation and Aquatics. The sessions attended were very informative and provided viable information for SRP parks, recreation and aquatics.

Pending Business:

• Pool Management Request for Proposals:  Staff received proposal submissions from the following pool management companies in response to the RFP sent out in October.
o High Sierra Pools, Inc.- Karin Whitehead
o U.S Aquatics – Lynne Quade-
o Titan Pool Service, Inc. – Kelly Phillips
o Crystal Aquatics – Casey Ford –
o Jazzie Pools- Sean Feizi-
o American Pool Enterprises, INC – Greg Gochoel –
Staff reviewed each proposal and compiled all pertinent information for the Committee to Review. Based on the information received, staff recommended to the Committee that 3 companies be chosen for interview.
Donna Mines moved to approve staff’s recommendation and that interviews be held with the following pool management companies: High Sierra Pools, INC, Crystal Aquatics, and Titan Pools. The motion was seconded by Luis Pitarque. The motion passed unanimously.
Ken Walsh moved to amend the previous motion and recommended American Pool Enterprises, INC., be interviewed in addition to the previous pool management companies. The motion was seconded by Luis Pitarque. The motion passed unanimously. 

• December: Holiday Meeting at SRC- The December Recreation and Grounds meeting will be held at SRC and dinner will be provided. The Committee will need to nominate a new Chair and Vice-Chair for 2013 and review the Committee Charter if necessary.

Meeting adjourned: Marge Morales moved to adjourn the meeting at 8:40 p.m. The motion was seconded by Donna Mines.  The motion passed unanimously.

Next meeting: Monday, December 10, 2012 at 7:00 pm. @ South Riding Center.