Recreation & Grounds Meeting Oct. 15

Recreation & Grounds Committee

The October 15, 2012 meeting of the Recreation and Grounds Committee, held at Town Hall was called to order at 7:02 p.m., by, Charlene Jones, Committee Chair.

Members Attending:  Charlene Jones,  Luis Pitarque, Steve Sebestyen, John Winkert, Marge Morales, Rick D’Amico, Ken Walsh

Board Liaison:  Jeff Salmon attended

Members Absent: Donna Mines

Staff Attending:  Elaine Stoner, Wendy Taylor

Guests Attending: Charles Anderson

Resident Comments:

Resident, Charles Anderson, attended the meeting last month and expressed his interest in the addition of a circuit station for high intensity training. Charles has been in contact with staff and discussed possible locations for the fitness station as well as, items to be included in the area. Staff will continue to work with Charles on finding a site that is available for a fitness station while keeping a budget less than $20,000.

On behalf of sections 80 & 81, Steve Sebestyen has proposed a playground be installed at the Amberlea Townhomes off of Riding Center Drive.  The playground would benefit the surrounding communities as well as all of South Riding.

Approval of the Minutes:  Steve Sebestyen moved to approve the September 2012 Recreation & Grounds Committee meeting minutes as amended.  The motion was seconded by Luis Pitarque. The motion passed unanimously. 


Chair Report: Charlene Jones

• Charlene forwarded an email to the committee from SR Communications Manager, Lisa Pitarque, requesting articles/material for upcoming magazine submissions. Charlene asked that each committee member consider providing an article for print.
• Mark Henderson sent an email requesting the committee meet with a couple interested in becoming the tennis pros for the 2013 season.  At this time, the Committee has not decided to actively pursue bids for 2013 but would consider completed proposals from interested parties if received prior to January 1, 2013.
• Charlene reminded the committee that a new Chair & Vice Chair needs to be nominated at the upcoming December meeting.  

Board Report: Jeff Salmon:
• Rick D’Amico was approved as a Recreation and Grounds Committee member.
• The SR basketball goal rules and regulations were approved as amended.
•  Covenants Department received approval for a department vehicle. 
• A recommendation was made to move forward on gym equipment for SRC. Board waiting for more information on security system and passes before considering approval.

There was a discussion on why Recreation and Grounds didn’t review the gym project before it went to the Board for approval. Board Liaison, Jeff Salmon, advised Charlene to address the Board about this matter at the November meeting.

Steve Sebestyen moved to have Charlene attend the next Board of Directors meeting on behalf of the Recreation and Grounds Committee to voice their concerns about the committee being bypassed on review of the SRC gym. The motion was seconded by Ken Walsh. The motion passed unanimously.

Discussion on the addition of more community basketball courts in the community. The only courts owned by SRP are at Elk Lick Park; the rest are owned by Loudoun County. 


Loudoun County Parks and Recreation: Paul Goudeau
• No Report

Operations/Recreation Report: Farah Scruggs

• Town Hall Tennis Court Resurfacing – Mid-Atlantic Tennis has been completed and turned out great.
• Sept 29 Zumbathon went well. Participants had a great time and requested more events be hosted if possible.
• Pool Walkthroughs with OPS Department: went well creating a work plan for each pool for next season so all items are taken care of before opening and inspections.
• Staff has started working on the 2013 Mock Pool Schedule and suggestions for the pools for the Pool Working Group meeting. Staff requests that the pool working group meet prior to the November Recreation and Grounds Meeting.
• Fitness Classes are going well. Christine Salmon is starting her second session in Nov.
• Staff working with Events staff and planning on running an ad in the Dec magazine to request experienced volunteers to teach recreation classes for SR resident kids, (ex. Bocce Ball, Volleyball, Zumba-tomic fitness, etc.) Classes would be supported by staff.


Pending Business:

• Pool Management Request for Proposals: The Committee reviewed the draft 2013 Pool Management RFP. The pool working group will be interviewing the contractors and will award a contract by March 2013. Staff provided a RFP distribution list as follows:
o High Sierra Pools, Inc.- Karin Whitehead
o U.S Aquatics – Lynne Quade-
o Titan Pool Service, Inc. – Kelly Phillips
o Crystal Aquatics – Casey Ford –
o NV Pools – 14000 Thunderbolt Pl. Suite E, Chantilly,VA 20151. (paper copy preferred)
o Jazzie Pools- Sean Feizi-
Rick D’Amico moved for staff to move forward with the distribution of the Pool RFP incorporating Committee suggestions. The motion was seconded by John Winkert. The motion passed unanimously.

• Recreation and Amenities Community Survey: The recreation and amenities survey discussed in June is still under development.

New Business:

• Murrey Park Pavillion Security Lighting: The surrounding residents of Murrey Park Pavillion and Tennis courts expressed concern about the security of the area at night and the potential for illegal activity.
o Staff informed the committee that the Pavillion was equipped with automatic security lighting and would have the operations department make sure it was in working order.

• Dog Waste Station Request:    SR residents in the area of Fortitude Terrace and Ulysses Drive emailed the committee and requested a dog waste station be installed along a specific section of the Fitness Trail due to the discovery of dog waste bags along a section of the trail.
o Staff visited the area specified on several occasions and did not find excess trash or dog waste bags in the area. This could have been a one time incident, but staff will follow up and inspect the area continuously in the future. The area requested a dog station be installed does not fit the approved guidelines for SRP waste stations. 
Marge Morales moved to deny the request for a dog waste station along the world fitness trail. The motion was seconded by Ken Walsh. The motion passed unanimously.

• Town Green Renovations:  Staff is working on replacing six trees on Town Green and five trees on SR Blvd. that have not done well.  An arborist evaluated them and suggested the planters around the trees be removed and the soil tested.  Bids were solicited from two contractors asking them to make recommendations based on the arborist report. One company is suggesting the existing red maples be replaced with crepe myrtles and the other is suggesting a variation of the red maple.
Staff is also suggesting making this a ‘facelift’ for Town Green by adding another bench and upgrading the trash receptacles.  The cost ranges from $10,917 to $14,092.
Committee discussed the trees and decided they did not think substituting crepe myrtles would be a good idea but like using a variation on the red maple.

Luis Pitarque moved that the committee recommend staff continue working on the Town Green Renovations as suggested. The motion was seconded by Marge Morales. The motion passed unanimously.

Meeting adjourned: Ken Walsh moved to adjourn the meeting at 9:16 p.m. The motion was seconded by Rick D’Amico.  The motion passed unanimously.

Next meeting: Monday, November 12, 2012 at 7:00 pm. Town Hall.