Web & Tech Jan 28th Meeting

Website & Technology Committee

Meeting Minutes

Committee Member Attendees: Michael Hardin, Gary Smith and Pat Himes.

SRP and Board Representatives: Wendy Taylor, Rebecca Lyons, Christine Bean, Kevin Turner, Ted Lange, Scott Fisher, Jeff Salmon, Ram Kuppuswami, & Meggan Walker

Guests: Scott Ostergard & Jason Pickard of NT Connections and Jonathan Finch of Rushmore Information Services.

Call to Order –Chair Michael Hardin called the meeting to order at 7:00 p.m.

Resident Comment –None

Approve Minutes – Gary Smith MOVED and Pat Himes SECONDED to approve the December 17, 2013 minutes as presented. The motion passed unanimously.

Board of Directors Update- nothing relevant to web committee

IT Updates - NT Connections – Jason Pickard provided an update.
Cloud Storage
• Scott (NT) discussed the possibility of cloud storage, but is uncertain of security provided by cloud host.
 
Back Up
• Scott (NT) discussed several options including short vs. long term solutions.
• Committee asked if we could do monthly backups on NT’s server on a short term basis. A yearly contract would be required for cloud storage.
 
Pool Computers
• NT was waiting to buy the computers in bulk to get a good price. Discussed PC’s vs. thin clients and the cost associated with each.
• We will need to purchased 5 so we have a backup should something happen.
• Jason is to provide us with a bid 7 days prior to the next meeting.
 
Crypto Locker
• “Most likely” caused by a zip file, but the exact origin is unknown.
• The ransom has been taken, but a code has not been given.
• NT will run out outlook 365 through their spam filter ASAP.
 
Data Recovery Plan
• NT will try the steps that are outlined on bleepingcomputers.com by weeks end.
• If there is no change by Monday Feb 3rd, NT will begin to rebuild the server and initiate Sharepoint through Outlook 365 for future share drives.
 
Wendy’s laptop printer
• Options were provided within the week.
 
Scan to Email not working
• This was repaired prior to meeting.
 
Rebecca’s laptop status
• The laptop was delivered prior to the meeting.
 
Cloud Server Proposal
• Mike Hardin prepared a cloud based server and back up proposal. This item was tabled until the Technology infrastructure plan/procedures is complete

Impact on SIMS with Cloud Server and options
• Jonathan will work with NT and Michael Hardin as this possibility progresses.
 
The Board directed the Committee to solicit bids for a 3rd party vendor to develop technology infrastructure plan/procedures. The plan is to be finalized within six (6) months of this meeting.
 
The Board instructed the General Manager to send a follow up email to NT emphasizing the plan going forward.
 
Adjourn - There being no further business the meeting was adjourned at 9:18 p.m.