Website & Technology Meeting May 8

Website & Technology Committee

Meeting Minutes
May 8, 2012

Committee Member Attendees:   Gary Smith, Pat Himes, Mike Kapetanovic, Michael Hardin, and Richard Doyle.

SRP and Board Representatives:  Ted Lange, Wendy Taylor, Lisa Pitarque, and Christine Bean.

Guests:  Lanny Cornwell (F1)

Chair Gary Smith called the meeting to order at 7:00 p.m.

Resident Comment - None

Approve Minutes – Pat Himes moved that the minutes of the April 10, 2012 meeting be approved as presented.  The motion was seconded by Mike Hardin and passed unanimously.

F1 Report: – Kyle Shrauger is no longer with F1; Lanny Cornwell attended the meeting and provided information regarding security patches, and a cost analysis of a hosted exchange server.

Gmail – Committee members and staff discussed Gmail as a less expensive alternative to purchasing a hosted exchange server while keeping our current management interface (

Wifi– Discussion was held regarding WiFi access at South Riding pools.  SRC - the building’s wifi access will be tabled until the lower level gym’s IT needs are addressed.  Hyland Hills – Comcast has assured staff that it will be installed soon.

Document Manager –Kyle intended to have information for the committee at this meeting regarding potential solutions for our document management issues.  We need to define the requirements and decide between DMS or file structure. 

Lanny will look at Kyle’s notes regarding this and possibly set up vendor meetings.  Michael Hardin may be able to provide contact information for a local vendor.

Website Update – Lisa distributed a list of outstanding website issue that Vim is working to resolve.  Committee members decided to use the free Google site search on the site.

Adjourn - There being no further business the meeting was adjourned at 8:35 p.m.

The next meeting will be held on June 12, 2012 at Town Hall at 7:00 p.m.